Home > Oracle R12
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APS Accounting Department
Division of Finance

Educational Services
Center - 1
15701 E. 1st Ave.
Suite 106
Aurora, CO 80011
303-365-5810
Fax 303-326-1819 or 61819

Oracle R12

Oracle R12 Links

Login to Oracle R12,  click here.

Be sure to create a new favorite/bookmark or desktop short cut and delete your old ones. Click here to view a help sheet that explains how to do this.

Changes - overview of changes from 11i to R12 (pdf)

Changes include:

    1. Employee Expenses
      • Backup documentation with budget authority approval must be attached to the employee expense in Oracle. DO NOT send backup documentation to Accounts Payable; keep the originals for your records for three years.
      • Checks will be mailed the employee's home address.
    2. Invoice Batches
      • These are being replaced by For Payment Only (FPO) requisitions to both supplier invoices and parents/students/guardians refunds. Sites will no longer enter invoice batches in Oracle.
      • For documentation that must accompany checks, or for special pick-up or handling instructions, please complete and attach FPO Payment forms. DO NOT send backup documentation to Accounts Payable; keep the originals for your records for three years.
    3. Deposits
      • All backup documentation is to be attached to the deposit in Oracle. CONTINUE to send APS AR Deposit Report with yellow copy of deposit ticket and other documentation to Accounting.
    4. Journal Entries
      • Forms to request journal entries be created will be submitted online in most instances.
      • P-Card and salary/benefit information will be e-mailed to Accounting for processing.
    5. Reports
      • Monthly reports will no longer be sent to your printer; however, you still have access to print reports as needed. It is recommended you review reports on a monthly basis minimum.
      • APS GL Transaction History reports are no longer available and have been replaced with an APS GL Transaction History Download XML (M367). For help sheet on how to run this report click here.
      • You will continue to receive APS HR Salary Transaction History w/ element names (M187) to your printer each month once costing has been balanced and posted to the General Ledger.
    6. P-Card Imports (changed not specifically due to R12 upgrade but to give sites more time to correct transaction prior to import into Oracle)
      • Imports will now be done twice a month versus weekly, on Friday. *Monday following holiday breaks.
        • 12/1* & 12/19
        • 1/05/2015*

FAQs

Help Sheets

  • iProcurement
    • Traditional Requisitions
      • Regular
      • Standing POs
    • For Payment Only (FPO) Requisition
      • Supplier - to pay an invoice
      • Supplier - standing FPO
      • Parent/Student Refund
  • Deposits
  • Employee Expenses
  • Reports

Journal Entry Information

Training

  • Live Training Sessions
    • For Payment Only (FPO) - Suppliers and For Payment Only(FPO) - Parent/Student/Guardian Refunds
      • Offered the weeks of April 7 through April 18, 2014.
      • To register click here.
    • Journal Entries and VISA IntelliLink
      • Offered the weeks of April 7 through April 18, 2014.
      • To register click here.
  • Online Resources

 

 


(google translation)
OPR
Accounting Department
APS Division of Finance
kdswanson@aps.k12.co.us